Circulation matrix & calculation of overdue fines discussion

[pedroparkero]

Good day!
I would like to fully understand the circulation properties in NGL, so here are some questions:
1. For example, a 1-day loan started at Nov. 4 10am. If the From: field is "1", then if it was returned at Nov. 5 it will start to accumulate a charge. But what would happen if the From: field is "0"? Will it start to accumulate a charge at Nov. 4 10:01am? Anyway, if overdue is calculated by days, is time still a factor?
2. Just to be sure: Is the ceiling of overdue defined by one loan or by the Physical/Presentation Form in general? For example, the limit is 100.00 for Book. If the patron overdues 2 books way past the limit, will he be fined 100.00 or 200.00?


Requests:
1. If the overdue charge is calculated by hours, is it possible to exclude the hours when the library is closed (including holidays)? Say if the library is open 8-5pm, no overdue fines will be collected between 5:01pm to 7:59am.
2. If time is still a factor when charges are calculated (#1 question above), can we set a default due time for all loans in the same Physical/Presentation Form (closing time = 5pm, for example)?  
3. Is it possible to have a combination days-hours calculation of overdue wherein it calculates first the number of days overdue and then counts the excess hour of a certain time? For example, 20/day but 2/hour if returned after 10am.
3. Can we have a duplicate functionality for the circulation matrices? It would be very handy if there are lots of patron categories and Physical/Presentation Forms. I envision it as a button that will ask you if you will duplicate the matrix for another Patron Category or Physical/Presentation Form, as needed.

[Verus Open Source Support]

Hi,
I answered your queries
1. Please refer to http://www.verussolutions.biz/kb/cpm
2. Ceiling of overdue is per transaction(Per book)
Requests answered
1. No. It is not possible to exclude hours.
2. Right now exactly 24 hours is added. However you can edit the due date(time). Will take this as an upgrade point.
3. No. This will be more complicated in practise. Please comment
4. The history of circulation privileges in maintained. Over a period of time there may be lots of combinations. Hence by default only the active ones are shown

On 11/04/2011 12:03 PM, pedroparkero [via NewGenLib] wrote:

Good day!
I would like to fully understand the circulation properties in NGL, so here are some questions:
1. For example, a 1-day loan started at Nov. 4 10am. If the From: field is "1", then if it was returned at Nov. 5 it will start to accumulate a charge. But what would happen if the From: field is "0"? Will it start to accumulate a charge at Nov. 4 10:01am? Anyway, if overdue is calculated by days, is time still a factor?
2. Just to be sure: Is the ceiling of overdue defined by one loan or by the Physical/Presentation Form in general? For example, the limit is 100.00 for Book. If the patron overdues 2 books way past the limit, will he be fined 100.00 or 200.00?


Requests:
1. If the overdue charge is calculated by hours, is it possible to exclude the hours when the library is closed (including holidays)? Say if the library is open 8-5pm, no overdue fines will be collected between 5:01pm to 7:59am.
2. If time is still a factor when charges are calculated (#1 question above), can we set a default due time for all loans in the same Physical/Presentation Form (closing time = 5pm, for example)?  
3. Is it possible to have a combination days-hours calculation of overdue wherein it calculates first the number of days overdue and then counts the excess hour of a certain time? For example, 20/day but 2/hour if returned after 10am.
4. Can we have a duplicate functionality for the circulation matrices? It would be very handy if there are lots of patron categories and Physical/Presentation Forms. I envision it as a button that will ask you if you will duplicate the matrix for another Patron Category or Physical/Presentation Form, as needed.

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[pedroparkero]

Thanks for the explanations. It is clearer for me now.

Comments:
2. I hope if you implement the default due time, it is customizable for each physical/presentation form. For example, the default due time for regular circulation books will be for 5pm while other special materials are for 10am.
3. I admit it will be more complicated if you take the date+time as a single unit. Although if you calculate the date and the time separately, the formula would just be:
 fine = [(fine/day) * (date returned - date due)] + [(fine/hr) * (hr returned - hr due)]
4. I am talking about creating circulation matrices by copying other circulation matrices. For example, if the student and faculty patrons have the same circulation privileges for borrowing a DVD movie (Motion picture), and if I created the student circulation matrix, I hope there's a button that when clicked, will ask me to duplicate the student Motion picture circulation matrix for... and there will be a dropdown box where I can select faculty in the "patron category". Likewise, If Motion Picture and Mixed material (kit) circulation matrix scheme for students are the same, then I can select the student Motion Picture circulation matrix again, and there's a button that will ask me "duplicate this matrix for"... and there will be a dropdown box where I can select Mixed material in the "Physical/Presentation form".

[Verus Open Source Support]

Hi,
1. Yes we will take up this issue. For every Circulation Priv Matrix Entry a default time for due date
2. We will look into this issue. Give us a little time for examining this in more detail
3. This issue will also be taken care.(Applying quickly CPM values to other patron categories and phys/pres types)
On 11/05/2011 06:28 AM, pedroparkero [via NewGenLib] wrote:

Thanks for the explanations. It is clearer for me now.

Comments:
1. I hope if you implement the default due time, it is customizable for each physical/presentation form. For example, the default due time for regular circulation books will be for 5pm while other special materials are for 10am.
2. I admit it will be more complicated if you take the date+time as a single unit. Although if you calculate the date and the time separately, the formula would just be:
 fine = [(fine/day) * (date returned - date due)] + [(fine/hr) * (hr returned - hr due)]
3. I am talking about creating circulation matrices by copying other circulation matrices. For example, if the student and faculty patrons have the same circulation privileges for borrowing a DVD movie (Motion picture), and if I created the student circulation matrix, I hope there's a button that when clicked, will ask me to duplicate the student Motion picture circulation matrix for... and there will be a dropdown box where I can select faculty in the "patron category". Likewise, If Motion Picture and Mixed material (kit) circulation matrix scheme for students are the same, then I can select the student Motion Picture circulation matrix again, and there's a button that will ask me "duplicate this matrix for"... and there will be a dropdown box where I can select Mixed material in the "Physical/Presentation form".

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[mavicsilva]

i cannot fully understand how to set overdue fine.
our rule is 1.00 per overdue material per day.

[Verus Open Source Support]

Please refer to the tutorial on Circulation Privilege Matrix at
http://www.verussolutions.biz/kb/cpm
Please let us know if you have any doubts on the same

Regards
NewGenLib Open Source Team

On 01/18/2012 08:37 AM, mavicsilva [via NewGenLib] wrote:

i cannot fully understand how to set overdue fine.
our rule is 1.00 per overdue material per day.

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[pedroparkero]

Good day! In the present implementation (v.3.0.3 U4), when a book is checked in and is overdue in a matter of day duration, a red text will appear that will say it is overdue. But it is not the case when a book is returned past the hour due. But in the checkout module, if a patron attempts to check out a book, a red text message is shown if he has an overdue material, even if it is just one minute late. Please also make a message if a book is checked in past the allotted hour in check in module.

[Verus Open Source Support]

Hi, in regard the below issue we are going to implement it in the following way
Unless it is a hour based loan period we will consider to the minute level.
This means that irrespective of time of checkout the due date will be 11.59 PM.

On 03/29/2012 10:31 AM, pedroparkero [via NewGenLib] wrote:

Good day! In the present implementation (v.3.0.3 U4), when a book is checked in and is overdue in a matter of day duration, a red text will appear that will say it is overdue. But it is not the case when a book is returned past the hour due. But in the checkout module, if a patron attempts to check out a book, a red text message is shown if he has an overdue material, even if it is just one minute late. Please also make a message if a book is checked in past the allotted hour in check in module.

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