Re: [Cataloguing] Modification of a record / Authorities

Posted by pedroparkero on Oct 11, 2011; 11:44am
URL: http://ngl.70.s1.nabble.com/Cataloguing-Modification-of-a-record-Authorities-tp6879703p6880657.html

Well, one suggestion that would eliminate the need of validation is just to simply restrict saving a record with a name or subject that is not in the authorities. Instead of a textbox in the subject area, why not bring down the button from above the Cataloging GUI where you can insert a subject from the authorities [and not be able to type it manually]? If the subject is not yet in the authorities, you can simply create one on the spot because the search subject module has a "create" button along with "modify" & "delete" anyway.
Although if would be a different matter if importing from a MARC catalog. Maybe that's where you'll need validation. "Paste MARC record" would still retain the text in the subjects, but the catalog record won't still be save-able unless you go through the validation process.
[If there will be people who might complain that this new method is not conducive to a quick&dirty cataloging (when they're in a hurry, perhaps?) maybe you can create a new category of records and have a button "save as draft record", where the record is searchable to staff only and can be seen in the drafts section module where it will stay until it is given proper authorities. But what I describe above, doing something slow & perfect the first time, is much simpler though.]
[Anyway, this train of thought reminds me of a something: is it possible to have an auditing function embedded in NGL? Something that tells me which staff member edited a record and when? And maybe a report on the total of records they have created/edited per day?]